DUO-Korea: 1. General Description
CAUTION: If any application fal s under the following 3 cases, the application is
disqualified and will not be considered for selection. If such case is found after the
selection, the Secretariat may still reserves the right to cancel the fellowship (BOTH
Korean/European students) and request the return of the fellowship in ful to the
Secretariat. Therefore, the contact persons of the institutions should careful y confirm
that the applications do not fal under the fol owing 3 cases.
Case 1. In case of the Transfer of Credits, the credits for transfer are less than 10
credits (20 ECTS): language courses are NOT to be counted
Case 2. GPA/ECTS written on the application are different from those of the
transcript
Case 3. During the application period (2016 spring term), the Korean student
does not stay in Korea (leave of absence is al owed) or the European student
does not stay in Europe (leave of absence is allowed)
DUO-Korea Fellowship Programme was established in 2001 with the aim of promoting
exchanges of people between Korea and 30 European countries on a balanced and
permanent basis. In this respect, DUO-Korea requires that a PAIR (two persons) of
students be exchanged in the framework of a cooperative project. Definitions of
students are as below:
Students: undergraduate(bachelor) and graduate(master) students who are
currently enrolled in universities
[30 European member countries]
Austria, Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Denmark, Estonia,
Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia,
Slovenia, Spain, Sweden, Switzerland, the U.K.
N.B.: Al applicants shal maintain their “student status” at the time of application until
the time they are engaged in exchange projects. Graduate students must check
“Graduate” under numbers on page 1.
※ If the student has already started the exchange before the application period is
not acceptable.
1. 1 Eligibility
Due to this unique nature of this programme, in order to be eligible, the fol owing are
required:
Your exchange project fulfills all four requirements below:
1) An educational institution in Korea(home institution) and an educational
institution in Europe(host institution) have established a academic cooperative
agreement;
2) The Korean home institution has selected a Korean national student enrolled at
the home institution to send to the European host institution, and such selection
has been accepted by the European host institution;
3) The same European host institution has selected an EU citizen student enrol ed
at the host institution to send to the Korean home institution, and such selection
has been accepted by the same Korean home institution.
4) If the Korean student has already started the exchange or the European student
has already stayed in Korea before the application period for DUO-Korea 2016,
are not acceptable.
1.2. The Duration and the Amount of the DUO-Korea Fellowships
DUO-Korea 2016 is for exchange projects, which wil start from August 2016 and end
before September 2017 to avoid duplication of implementation period of exchange
projects selected by DUO-Korea in the ensuing years.
The selection of DUO-Korea 2016 is made ONLY once a year. In this respect, those
who are planning to exchange in Spring Semester of 2017(January-August 2017) shal
apply for DUO-Korea 2016.
The duration and the amount of the fel owships are standardized as follows:
For students: 1 semester(or four months, whichever comes earlier) for an
amount of 8,000 Euro for both students in a pair. Maximum duration for
application is 1 semester.
The duration of exchange should be at least one semester. Exchange of less than
one semester is NOT allowed. If a semester is longer than 4 months in the visiting
institution, fellowship will be given for 4 months. If a semester is less than 4 months in
the Home/Host institutions, then the scholarship will be adjusted on a pro-rata basis.
DUO-Korea: 2. Application Procedure
2.1. Who Applies?
The educational institution in Korea applies on behalf of both institutions and people
who are to participate in the exchange. European institutions in partnership with
Korean institutions shal cooperate ful y with Korean institutions in supplying precise
information of European applicants. Individuals wishing to take part in exchanges are
advised to contact the relevant offices ONLY (e.g. International Relations Offices)
of the educational institution to file an application for this program.
Professors or lecturers cannot be the contact person of Home Institution for DUO-
Korea 2016. ONLY a staff of International Relations Offices or other similar department
in university can be the contact person.
2.2. Application Period
Applications will be accepted from April 18 to May 16, 2016 local Korean time.
Applications sent or posted after May 16 wil not be accepted.
2.3. Application Material for Submission
1. Fil ing out an Online Application Form ONLY.
2. A Copy of Cooperation Agreement (or Memorandum Of Understanding for
cooperation) between paired institutions OR declaration of intention to set up
new cooperation agreement by uploading to the website with scanned files
(ONLY valid one).
3. A copy of passport of paired applicants (a copy of national registration card for
Koreans or citizen card for Europeans are acceptable), by uploading to the
application system with scanned files.
4. A copy of transcript of paired applicants by uploading to the website with
scanned files (including the grades until fall semester 2015)
5. A motivation letter of each of the paired applicants by uploading to the website
(the form is on our website www.asemduo.org).
If courses listed on the application differ from the actual courses, Contact Persons or
Persons of Exchange are responsible to inform the Secretariat for approval; if this
procedure is not taken beforehand, fellowship award to both students is subject to
cancel ation and consequently refund
1. Click JOIN US button and find the Name of Home Institution to get an ID.
※ If you don’t find the name of your institution, please contact the secretariat to
add your institution to the list.
2. Enter your password with the minimum information of the contact person in
Home University. One institution can ONLY get one ID. From DUO-Korea 2016,
there should be ONLY one contact person in the same Home Institution.
3. Home Institution should fil out the whole application including the information of
Host Institution. Application Form in PDF format can be downloaded from the
ASEM-DUO website (http://www.asemduo.org) at the banner of Applications &
Forms.
4. Once completed, please make it sure to submit your application by clicking
“submit” button. Home Institution should get a confirmation email from the
secretariat within 3 days after completion of submission. If you don’t get a
confirmation email, please contact admin2@asemduo.org (tel: +82-2-720-
6712) promptly.
5. The rest of the documents (cooperation agreement, passport copies, transcript
and motivation letter) can be uploaded in the last step of the application
process.
2.4. How and When is Selection Made
A Korean Selection Committee, comprising Korean experts and representatives from
European countries, wil make the selection after the application deadline. The decision
wil be announced by June 2016.
The notification wil be displayed on website, www.asemduo.org and the Secretariat wil
directly notify Contact Persons in writing. Hard copies of notification and Letter of
Acceptance (forms are also available at www.asemduo.org) will be forwarded to both
home and host institutions. Contact Persons may download forms of Letter of
Acceptance, if they so wish.
2.5. Selection Criteria
New project based application under DUO-Korea shall be given priority in selection.
Besides, the following is the selection criteria according to status of applicants;
1. Motivation letter
2. Courses to take in host institution
3. Recommendation of school
4. GPA
Period
Application Procedure
April 18
-May 16
Early June
Mid June
2.6. Fellowship Grants
The DUO-Korea Fellowship for the selected exchange projects wil be paid directly by
the Secretariat to the bank accounts of students who participate in those exchange
projects. There are no restrictions in using the fel owship. It can finance the tuition, and
living or travel expenses.
Student
Application
Cooperation agreement
Copies of passport
Transcript
Motivation Letter
The Secretariat
Advisory
Committee for
ASEM-DUO
Secretariat
Result & Announcement
DUO-Korea: 3. Instruction for Application Form
3.1. Language of Application
You should write your application in English.
3.2. Structure of the Application Form
1) Page 1. – Home Institution
The first box of ID number and Date of submission is for the use of the
secretariat only. Please, start from filling out information of Home Institution.
CONTACT PERSON means a regular staff of Korean university who
arranges the exchange project and is wil ing to communicate with the
Secretariat in such events as verifying application details, transferring
fel owship, monitoring exchanges and providing further information on the
status of the exchange. ONLY a staff of International Relations Offices or
other similar department in university can be the contact person.
PERSON OF EXCHANGE shal be any Korean student who wil participate
in the exchange.
In a box for Institutional Criteria for selecting person to be exchanged,
describe why you (or your school) recommend the person of exchange for
fel owship in detail.
N.B.: For each pair of an exchange project, the exchange period of Korean and
European students need not necessarily coincide, and the field of exchange
need not be the same.
2) Page 2. – Host Institution
In this page, provide information of host institution involved in the exchange
project. The host institution shall be resided in 30 European countries.
CONTACT PERSON means a regular staff of European university who
arranges the exchange project and is wil ing to communicate with the
Secretariat in such events as verifying application details, transferring
fel owship, monitoring exchange and providing further information on the
status of the exchange.
PERSON OF EXCHANGE shal be any European student who wil
participate in the exchange.
In a box for Institutional Criteria for selecting person to be exchanged,
describe why you (or your school) recommend the person of exchange for
fel owship in detail.
Confirmation on Agreement with Host Institution (TO BE SIGNED BY
CONTACT PERSON at the Korean Home Institution): since the contact
person in Korean university is required to complete the application on be half
of two people who will participate in the exchange and the host institution
(European school), he/she should confirm here by checking on “YES” that
the contact person in the host institution also agree with this submission of
the application.
3) Page 3. – Description of Exchange Program
In this section, please describe the type, duration and purpose of exchange as
instructed on the form.
Type of exchange: please check appropriate boxes to specify whether
students for exchange are in undergraduate or in graduate study.
Duration of Exchange: As stipulated on the DUO-Korea General
Description, duration of DUO-Korea Fel owship is standardized on a
semester basis. For students, 1 semester means 4 months.
Purpose of Exchange: Please, specify what the purpose of the exchange
is.
4) Page 4. – Exchange Details/ Source of Finance
Under this heading, Korean and European students’ class schedules should be
listed during their exchanges periods. Details shal be elaborated as they wil
determine selection of application.
For your information, if courses listed on the application differ from the actual
courses, Contact Persons or Persons of Exchange are responsible to inform the
Secretariat for approval; if this procedure is not taken beforehand, fellowship
award to both students is subject to cancel ation and consequently refund. Also
intensive language course by students is not honored in this program
If this exchange project has any other source of finance, please specify.
5) Page 5. –Certification of Authenticity
After completing al relevant items in appropriate manner on the entire field of
application, please write the date and the names of contact person of home
institution and the president or Director of institution in the section of
Certification of Authenticity. Submit the form to the Secretariat by clicking
“submit” button. The original printed version with the signatures wil be
requested if your project has been selected.
A Copy of Cooperation Agreement, passport, transcript, motivation letter of
paired applicants should be attached. The preferred file formats of Cooperation
Agreement and Passport for attachments are JPG. or PDF. Save the
attachment files as a First name_Last name order (e.g. John_Smith.jpg).
3.3. After the submission: acknowledgement
The acknowledgement on the receipt of submission wil be sent to the contact person
in Korean home institution by e-mail within 3 working days after submission. If there is
any application with incomplete or improper information, further information will be
individual y requested by the Secretariat.
If the application is necessary to be revised, secretariat will individually send the
contact person an email with comments. Please submit your revised application
through the online system again within 48 hours. If we do not receive the revised one
within 48 hours, we regard it as a notice of abandonment.
